Frequently asked questions
Everything you might want to know about building your intern showcase — and running internships — on Internhuddle.
What is Internhuddle?
Internhuddle is the platform where interns turn their work into verified, career-launching proof — and where employers run their whole internship program in one place: video applications, AI screening, offers and e-sign contracts, mentor matching, weekly feedback, performance reports and certificates. Each company gets its own private, isolated workspace.
What is the Verified Internship Record?
Every intern who completes a program walks away with a Verified Internship Record — mentor-backed ratings, endorsements, a written performance report and a verifiable certificate on a shareable page the intern controls. It turns a few months of work into concrete proof students can attach to graduate applications and their professional profile.
Can students find internships directly on Internhuddle?
Yes. The free candidate portal lets students and early-career job seekers create one reusable profile with a 90-second intro video, browse a directory of companies that have opted in to open applications, apply to any of them in one click and track every application's status — all at no cost.
Who is Internhuddle for?
Internhuddle is built for any team that runs internship programs — startups, scale-ups, agencies, universities and non-profits — including employers hiring through campus recruitment and graduate pipelines. Admins manage the program, mentors give feedback, and interns get a private portal to track their journey.
How do internship applications work?
Instead of a long form, candidates record a 90-second video intro through a simple public apply link. No account is required to apply, and every application lands in your pipeline automatically.
How does the AI screening work?
AI assesses role fit from application evidence and scores video communication separately. Employer-configured rules and thresholds can automatically reject or shortlist candidates and queue an offer; not every outcome has prior human review. Scores and transcripts can be wrong. Employers must use appropriate oversight and arrange any human review required by their obligations before an outcome takes effect.
Can I ask for an explanation or challenge an application outcome?
Yes. Contact the employer running the internship to ask about the factors behind an outcome, correct application facts or a transcript, request human reconsideration, or discuss an alternative to video. You do not need an Internhuddle account. If you need help reaching the employer, email hello@internhuddle.com. The privacy notice explains the different employer and platform uses of your data.
How does Internhuddle reduce bias in screening?
Two ways. Blind Mode redacts names and other identifying details before the AI sees an application, so early screening focuses on the work rather than the person. And a calibration loop lets admins mark whether they agree or disagree with each score — that feedback shapes future screening for your workspace, while the built-in bias guardrails never relax.
Can I get a second opinion on a candidate?
Yes. Advisory reviews let you share a candidate with anyone — a hiring manager, team lead or client — via a secure link. Reviewers don't need an account, and their feedback is purely advisory: it never changes a candidate's status, so you keep the final call.
What does 'approve-by-exception' automation mean?
Some stages queue an action for approval; others run automatically according to their own controls. AI scoring runs immediately, and screening rules and qualifying thresholds can reject or shortlist without waiting for an admin decision. An approval setting or delayed rejection email is not a guarantee of prior human review. Check the screening controls and your obligations before using automation.
Can I send and e-sign internship contracts?
Yes. You can generate an internship agreement (AI-drafted or upload your own PDF), send it for signature, and collect a legally-clear e-signature — all without leaving Internhuddle or using a separate tool.
How does mentor matching work?
Internhuddle auto-allocates mentors by area and capacity so nobody gets overloaded and every intern has a point of contact from day one. You can override allocations manually at any time.
Do interns get a certificate?
Yes. Weekly feedback rolls up into a polished, factual performance report and a branded completion certificate, generated automatically and ready to download when the internship ends — concrete evidence of workforce readiness interns can use in graduate applications.
Is my data private and isolated from other companies?
Company workspaces use tenant-scoped and role-based access controls. Authorised staff and invited reviewers can access relevant information, and candidate-pool, university and public-record sharing have separate permissions. No service can guarantee absolute security. See the privacy notice for sharing, provider processing and retention details.
How much does Internhuddle cost?
Internhuddle uses prepaid credits — 1 credit = $1, with no subscription. Screening a candidate costs 1 credit once (the video assessment is included), then each active candidate costs 1 credit per UTC calendar month. New workspaces get a 7-day trial and 20 free credits. Larger packs may be discounted. See the pricing page for packs and a cost estimator.
Can I run a program across multiple offices?
Yes. Multi-office support lets you run one pipeline across several offices or legal entities. Each office carries its own branding and legal name on candidate emails, contracts and certificates, and deadlines are calculated in each office's timezone.
How do interns apply and track their status?
Candidates apply through your public link with a short video. Once accepted, interns get a private portal where they can track their application status live, view feedback, keep a journal, and download their documents and certificate.
What is the intern journal?
Interns keep a private journal of weekly reflections throughout their internship. They choose which entries to share with their mentor, and can export the whole journal as a polished PDF when the internship wraps up.
Can universities track where their students are interning?
Yes, and it's free for the university with nothing to set up. A student logs their internship and chooses what to share, and their placement office gets a secure magic-link to a read-only dashboard of their whole cohort — students, employers, roles and completion. The university only ever sees the fields each student consents to share, the student can revoke access at any time, and placement offices get referral links plus accreditation-ready CSV and PDF exports.
What happens to personal data after an internship ends?
Employers configure retention and can use available deletion or de-identification operations. Archiving is not erasure, and removing selected identifiers does not guarantee every related record, AI output, provider copy or backup is deleted. Platform candidate accounts and shared records may have separate retention needs. Ask the employer or Internhuddle about the scope of a deletion request.